Administrative: 1.Maintain a professional, safe, and inviting working environment by keeping the office organized 2.Be the first point of contact for unexpected daily needs of office and staff. 3.Responsible for new employee desk setups,help integrate new employees with necessary equipment, information, and company procedures and policies. 4.Create and disseminate office communications, including event invites, office announcements, and program reminders . 5.Assist in the arrangement of accommodation and flights for business travel. 6.Manage ordering, inventory and budget for office supplies and equipment.Responsible for using sound judgment when making purchases and tracking expenses. 7.Develop and maintain vendor relationships; manage vendors, service providers,proactively research and negotiate to ensure cost savings for all goods & services. 8.Greet visitors and phone calls Finance： 1.Manage office related finances such as reimbursement, budgets and reviewing office related invoices for accuracy and properly communicating this information ( some translation work if necessary) to headquarter accounting and external accounting 2.Book the expense form Ｏn a monthly basis. 3.Contract comapny hired lawyer or external agency to slove offical register issue relate to cpaital increase etc. 4.Contat bank manager to ensure bank confirmation letter is recieved and processed ASAP. Provide tracking information when the letter is mialed out. Securities Affairs： 1.Contact with the service agencies (finance/daily matter service) and embassies (get the certifificate the parent needs). 2.To handle company governance and securities matters (board minutes, notarization and registration). Others: 1.Occasionally assist key executives with errands & miscellaneous requests Qualifications: 1.Bachelor’s Degree in business administration or equivalent work experience in a similar business environment. 2.English, Spanish and Catalan proficiency 3.Computer savvy Skills: 1.Ability to build a friendly and constructive atmosphere. 2.Excellent time management skills, and the ability to prioritize and focus Ｏn multiple tasks in a fast-paced environment 3.Resilient, and easily adaptable to change. 4.Excellent customer service skills. 5.Proactive problem solving, while always maintaining a calm and professional demeanor 6.Proficient in Office 365 applications (e.g. SharePoint, Outlook). 7.Local knowledge of the city to assist short and long-term visitors. 8.Intercultural communication 9.Travel-related knowledge Preferred: 1.Experience in accounting or HR 2.Experience in management assistance 3.Experience with business communication/publishing in English 4.Experience in professional social media management 5.Notions of Mandarin Chinese language and Chinese culture
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